Privacy Policy

1. Regulation of General Data Protection and how we collect and process data
The UK now regulates General Data Protection under the UK-GDPR (United Kingdom General Data Protection Regulation). The new UK-GDPR took effect on January 31, 2020. The UK-GDPR is almost word for word completely identical to the EU’s GDPR.

In terms of our website the UK-GDPR requires us to do the following:
- to obtain the explicit consent from users before processing their personal data via cookies and third-party trackers;
- it requires us to safely store and document each valid consent;
- it requires our website to enable users to change their consent just as easily as they gave it; and finally, it gives a set of rights to UK users, chief among them the right to delete and the right to have corrected already collected personal data.

Control of Data
The PCC of St Margaret's, Allhallows and St Mary's Hoo, controls, manages and is responsible for your personal data (collectively referred to as "The PCC", "we", "us" or "our" in this privacy notice). Our contact details are, The Rectory, Cooling Road, High Halstow, Kent ME3 8SA, email:[email protected]. For all data matters contact Rev Stephen Gwilt at the above email address.

Third-party links
Our website includes some links to third-party websites. Clicking on those links and enabling those connections may allow third parties to collect or share data about you. You need to be aware that we do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit and to be aware of which cookies are in use. Please see our cookies policy for more information on the use of cookies on our website.

2. Personal Data we collect about you:
The principal data we collect is identity and contact data:

• Your name
• Your email address
• Telephone number if you make it available
• Emergency contact details
• In the case of under 18’s we require parental consent and contact information

The only other data we collect would be such personal detail that you may wish to share with us if you are undertaking a volunteering role in order, for example, (i) to ensure that we do not ask you to undertake a role that is inappropriate to your abilities and (ii) to ensure we do not contact you for volunteering outside of your available times. This may include collecting details pertaining to medical conditions we may need to be aware of.

3. Your duty to inform us of changes
Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.

4. How we use your personal data
We use the information we collect to work effectively with you as either volunteer or to assist The PCC in their work.

To contact you with regards to communications about what is going on at the church (e.g. new events or activities that you might want to know about)

To promote the overall activities of The PCC and its Church's

To send out minutes and further information of relevance to members of FOSM or volunteers

5. Who we share your personal data with
We will not share your data with anyone or any other organisations.

6. Lawful Basis
The lawful bases under which we process your data are Consent and Legitimate interest.

7. International transfer of personal data
We do not transfer your personal data outside the United Kingdom (UK)

8. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instruction and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

9. Data Retention
We will keep data for no longer than is necessary for the purposes for which the personal data is processed. If a volunteer notifies us that they will no longer continue to volunteer, we will destroy any data held about them. 

10. Your legal rights
You may exercise the rights available to you under data protection law as follows:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object Rights in relation to automated decision making and profiling

We shall respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

11. Queries, requests, concerns
You may contact us by email in the first instance to: [email protected] 

This policy is effective from April 2022